Program Administrative Specialist

Location: Norfolk, Virginia
Date Posted: 05-08-2018
Job Title:            Program Administrative Specialist
Job Code:           10932493

Job Location:     Norfolk, Virginia

POSITION DESCRIPTION: Imagine One is seeking candidates for assignment as a Program Administrative Specialist in Norfolk, Virginia. 
Job duties may include:
  • Provides administrative support to the government management team and the contract Program Manager to meet program objectives. This will include, but not be limited to, handling correspondence, answering and directing telephone calls, arranging travel, scheduling meetings and conferences, and tracking the status of program deliverables.
  • Assists in the preparation of management plans and reports.
  • Coordinates schedules to facilitate completion of proposals, contract deliverables, task order reviews/briefings/presentations.
  • Performs analysis, development and review of organization administrative operating procedures to improve organizational effectiveness and efficiency.
  • Provides visitor access control at the building entry point.
  • Maintains records and files as directed by the supervisory staff.
Experience Requirements:  
  • This position requires excellent team skills and the ability to communicate effectively with personnel at all levels of the activity. 
  • 3-8 years of administrative support experience in an office setting.    
  • Demonstrated ability to review and edit correspondence and reports using MSOffice products (Word, PowerPoint, Excel).  Experience with MS Project is desirable.
  • Navy organizational knowledge, especially of the locations and relationships among the Navy’s shore based maintenance activities (Naval Shipyards and Regional Maintenance Centers).
  • Knowledge of DOD/DoN physical security requirements and procedures, including usage of the Joint Personnel Adjudication System (JPAS) for visit requests and security clearance verification.
Educational Requirements: 
  • Associate’s Degree.  Candidates without an Associate’s Degree or higher may qualify with an additional two years of administrative support experience.

Security Requirements:  
  • U.S. Citizenship required.
  • Candidate must have an ACTIVE SECRET clearance

Imagine One offers a full package of benefits and competitive salary, excellent group medical, vision and dental programs. 401K savings plan; $4K annual tuition reimbursement ($5K if pursuing Master’s degree); employee training, development and education programs; profit sharing; advancement opportunities; and much more! Imagine One is an Employee Owned Company!

EEO/AA Employer.  Protected Veterans and individuals with disabilities encouraged to apply.

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